Programme Background

SNV, in partnership with the World Food Programme (WFP), is developing and implementing a multi-year school feeding programme in selected districts of Uganda. The initiative is intended to pilot approaches that can contribute to the implementation of Uganda’s emerging national school feeding policy.

Under WFP’s Country Strategic Plan 2026–2030, WFP and SNV will support the Government of Uganda to strengthen and operationalize the national school feeding policy framework, develop sustainable financing mechanisms, and strengthen capacity for quality school feeding programmes.

The programme will build on existing district and community initiatives, particularly parent-led school feeding models. It will provide technical assistance, strengthen institutional and community capacity, support selected infrastructure, and generate evidence to inform national policy and transition to sustainable national ownership.

Job Purpose

The Finance and Administration Officer will be part of the project team and will provide financial and administrative oversight across the programme.

The role will support:

• Budget management
• Financial planning and analysis
• Forecasting
• Financial and donor reporting
• Partner financial capacity strengthening
• Project risk management
• Audit readiness
• Procurement and logistics oversight
• Office administration

The position will also support budget-versus-actual analysis, variance analysis, commitment tracking, financial statements, and effective internal controls.

Key Responsibilities

Financial Management

• Prepare and supervise financial analysis relating to advances in accordance with organizational and donor procedures.
• Ensure proper maintenance of books of accounts.
• Ensure receipts, vouchers, checks, and other financial records are properly maintained and safeguarded.
• Review petty-cash payments and ensure timely replenishment.
• Support monthly financial closure activities.
• Track and correct balance-account issues.
• Support audits and other cross-cutting financial activities.

Budget Management

• Support annual budgeting processes and budget revisions.
• Conduct forecasting and reforecasting.
• Perform budget-versus-actual analysis.
• Conduct variance analysis and develop corrective action plans.
• Monitor expenditure and budget depletion.
• Track financial commitments.
• Support cost allocation and cash-flow planning.
• Monitor partner budgets.
• Ensure compliance with donor budget requirements.
• Support budget modifications and reallocations.
• Conduct pipeline and funding-gap analysis.

Financial Reporting

• Support monthly, quarterly, and annual financial reporting.
• Prepare and support donor financial reports.
• Support statutory and corporate financial statements.
• Prepare project closure reports.
• Perform financial reconciliations.
• Support revenue recognition processes.
• Monitor receivables and payables.
• Track foreign-exchange gains and losses.
• Prepare audit schedules.
• Support compliance with IPSAS or the applicable accounting framework.
• Ensure financial data quality and integrity.
• Generate and review ERP reports.
• Follow up on audit findings and ensure timely resolution.

Capacity Building

• Conduct finance capacity assessments.
• Develop structured finance training plans.
• Coach and mentor finance staff and partners.
• Strengthen partner financial-management systems.
• Train partners on donor rules and procedures.
• Strengthen budgeting and forecasting capabilities.
• Promote awareness of internal controls and fraud prevention.
• Develop and improve SOPs, tools, and templates.
• Conduct post-training assessments.
• Monitor whether capacity-building activities result in improved financial performance.

Risk Management & Compliance

• Conduct enterprise and project-level financial risk assessments.
• Maintain financial risk registers.
• Monitor fraud and corruption risks.
• Assess partner fiduciary risks.
• Monitor tax and statutory compliance.
• Periodically review and monitor financial risks.
• Ensure compliance with organizational financial policies and procedures.
• Ensure donor requirements are followed.
• Implement and maintain effective internal controls.
• Safeguard organizational assets and reduce the risk of fraud.

Data Entry & Payment Processing

• Verify invoices against approved:
  • Concept Notes
  • Terms of Reference
  • Contracts
• Enter financial transactions into the SBD after detailed review of supporting documentation.
• Update payment information in the SBD on a weekly basis.
• Ensure payment transactions are accurately recorded and supported.

Financial Documentation & Filing

• Maintain complete and properly organized financial documentation.
• Ensure financial documents are appropriately labelled and stamped “PAID.”
• Ensure transactions are properly identified, including invoice/voucher and journal transaction numbers.
• Organize financial records for internal and external auditors.
• Retrieve supporting documentation promptly when requested for audit or management purposes.

Procurement, Logistics & Administration

• Provide financial oversight of procurement activities.
• Oversee fleet-management activities, including:
  • Vehicle utilization
  • Fuel monitoring
  • Maintenance scheduling
  • Insurance
  • Licensing
  • Fleet cost analysis
• Oversee office administration, including:
  • Facilities
  • Utilities
  • Office leases
  • Security services
  • Office equipment
  • Maintenance
  • Cleaning services
  • Inventory management
• Support logistics planning for:
  • Meetings
  • Workshops
  • Travel
  • Conferences
  • Field activities

Staff Management

• Supervise and support:
  • Junior Finance Officer
  • Drivers
  • Office Clerk

Qualifications & Experience

Education

• Bachelor’s degree in:
  • Finance
  • Accounting
  • A related field
• Partial professional qualification in ACCA, CPA, or CIMA is an added advantage.

Experience

• Minimum 5 years of relevant financial-management experience.
• Experience in a field office or non-profit organization is preferred.
• Strong knowledge of financial accounting principles and practices.
• Experience using financial-management software.
• Proficiency in Microsoft Office applications.

Required Skills

• Excellent analytical and problem-solving abilities.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently.
• Ability to meet deadlines and manage competing priorities.
• Strong financial-control and compliance orientation.

Key Competencies

Accuracy

Ability to work diligently and accurately while maintaining strong attention to detail and minimizing errors.

Controlling Progress

Ability to monitor the progress of processes, activities, tasks, and personal responsibilities and ensure they remain on track.

Problem Analysis

Ability to identify problems, recognize important information, connect different data points, determine potential causes, and investigate relevant details.

Integrity

Demonstrates honesty, incorruptibility, and adherence to professional standards, organizational values, and applicable rules.

Results Orientation

Ability to take decisive action to achieve or exceed established objectives.

Application Procedure

Applicants who meet the requirements should submit:

• CV
• Motivation letter

Applications should be submitted in English.

Application Deadline: Wednesday, 26 August 2026.